Privacy Policy

1. Who We Are

This website and the Musclecontest Philippines event are operated by [OFFICIAL LEGAL NAME OF ORGANIZER], referred to in this policy as “Musclecontest Philippines,” “we,” “us,” or “our.”

• Business address: [OFFICIAL BUSINESS ADDRESS]
• Privacy contact or Data Protection Officer: [NAME OR POSITION]
• Email: philippinesmusclecontest@gmail.com
• Contact number: [OFFICIAL CONTACT NUMBER]

2. Personal Information We Collect

Depending on how you use the website and participate in the event, we may collect the following information:

Athlete and registration information

• Full legal name
• Date of birth and age
• Gender and nationality
• Email address and contact number
• Home address, city, province, and country
• Emergency contact information
• Selected competition division and classes
• Coach, team, or gym information, when provided
• NPC Worldwide membership or eligibility information, when required
• Other information needed to confirm competition eligibility

Payment and transaction information

• Registration amount and currency
• Payment status, date, and transaction reference
• Discount, late-entry, or processing-fee information
• Receipts and necessary accounting records

If online payment is enabled, payment card or e-wallet details may be processed directly by [PAYMENT GATEWAY OR PROCESSOR]. Musclecontest Philippines should not store complete card numbers, CVV codes, or online banking passwords on this website.

Technical information

• IP address
• Browser and device information
• Access dates and activity logs
• Session and security information
• Cookies necessary for website operation

Optional or sensitive information

We may collect health, accessibility, or other sensitive information only when necessary for event safety, eligibility, or accommodation, and subject to the appropriate consent and safeguards.

3. How We Use Personal Information

We may use personal information to:

• Process and manage athlete registrations
• Calculate registration fees and selected classes
• Verify athlete identity, membership, and eligibility
• Confirm, record, and reconcile payments
• Provide registration confirmations and event updates
• Manage athlete briefings, check-ins, judging, and results
• Respond to questions, requests, and complaints
• Maintain event safety and security
• Prevent fraud, abuse, and unauthorized transactions
• Comply with applicable legal and regulatory obligations
• Maintain necessary financial and event records
• Improve the website and registration process

Promotional or marketing messages should be sent only when permitted by law and, where required, after obtaining separate consent. You may unsubscribe from optional marketing communications at any time.

4. Basis for Processing

Depending on the activity and subject to final privacy review, personal information may be processed on one or more of the following bases:

• Your informed consent
• Processing necessary to complete and administer your event registration
• Compliance with applicable legal obligations
• Protection of an athlete’s life, health, or safety
• Legitimate interests such as event security, record management, fraud prevention, and service improvement, provided these do not override your fundamental rights

5. When We Share Personal Information

We may share relevant information only when necessary and authorized with:

• Authorized Musclecontest Philippines personnel
• Event officials, check-in personnel, and judges
• NPC Worldwide, IFBB Professional League, and other sanctioned event bodies when required for eligibility or results
• Payment processors, banks, or e-wallet providers when online payment is enabled
• Website hosting, email, storage, and technology providers
• Venue, security, medical, and event-operation providers when necessary
• Professional advisers such as accountants, auditors, or legal counsel
• Government authorities when disclosure is required by law or a valid legal order

We do not sell personal information. Service providers are expected to process information only for authorized purposes and to apply appropriate privacy and security safeguards.

6. International Processing and Transfers

Some event partners or technology providers may operate outside the Philippines. This may result in personal information being processed or accessed in another country.

Where applicable, reasonable contractual, organizational, and technical safeguards will be used to maintain an appropriate level of protection.

Hosting location and international providers: [CONFIRM HOSTING COUNTRY AND SERVICE PROVIDERS]

7. Data Retention

Personal information will be retained only for as long as necessary for event administration, payment reconciliation, legal compliance, dispute handling, and legitimate business-record purposes.

• Registration records: [CONFIRM RETENTION PERIOD]
• Payment and accounting records: [CONFIRM RETENTION PERIOD WITH ACCOUNTANT]
• Website security logs: [CONFIRM RETENTION PERIOD]
• Unsuccessful or abandoned registrations: [CONFIRM RETENTION PERIOD]

When information is no longer required, it will be securely deleted, destroyed, or anonymized, subject to applicable legal requirements.

8. How We Protect Information

We use reasonable physical, organizational, and technical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, loss, or destruction.

These safeguards may include:

• Restricted administrator access
• Account authentication and password protection
• Encrypted website connections when deployed live
• Database, server, and application security controls
• Activity logging and system monitoring
• Backups and recovery procedures
• Confidentiality obligations for authorized personnel

No internet-based system can guarantee absolute security. Any suspected privacy or security incident should be reported immediately using the contact details below.

9. Your Data Privacy Rights

Subject to the Data Privacy Act of 2012, its implementing rules, and applicable exceptions, you may have the right to:

• Be informed about the processing of your information
• Request access to your personal information
• Request correction of inaccurate or incomplete information
• Object to certain processing activities
• Request blocking, erasure, or destruction when legally applicable
• Withdraw consent where processing is based on consent
• Request data portability when legally applicable
• Claim damages when permitted by law
• File a complaint with the National Privacy Commission

To submit a privacy request, email philippinesmusclecontest@gmail.com . We may ask for reasonable proof of identity before acting on a request.

10. Junior Athletes and Minors

The event’s minimum-age and junior-athlete requirements must be confirmed before registration opens: [CONFIRM MINIMUM AGE AND JUNIOR DIVISION RULES].

If an athlete is below the legal age, registration and processing of personal information may require the consent and participation of a parent or legal guardian.

11. Event Photos, Videos, and Results

Official event photographers, videographers, media partners, and authorized personnel may capture photographs or recordings during the event.

An athlete’s name, competition number, class, placement, results, photographs, or event footage may be published for event reporting, records, promotion, and sanctioned competition purposes, subject to the Athlete Waiver, appropriate notice, consent requirements, and final legal review.

12. Cookies and Third-Party Links

The website may use essential cookies or similar technologies for sessions, form security, administrator authentication, and normal website operation.

The website may also contain links to external services. Their own privacy policies apply when you leave this website, and we are not responsible for how unrelated third parties process information.

13. Changes to This Policy

We may update this Privacy Policy when website features, registration procedures, service providers, or legal requirements change.

The updated version will be posted on this page together with its revised effective or last-updated date.

14. Contact Us

For privacy questions, requests, or concerns, contact:

You may also visit the National Privacy Commission website for information about Philippine data-privacy rights and complaints.